How much money are you wasting on unused prints?

Managing print accounts in environments where multiple individuals need constant print access can be challenging. On one hand, printing is necessary for a broad range of business processes – even the most meticulous employer can’t oversee every print order to determine whether it’s truly needed or not. On the other hand, the majority of business printing orders are parts of jobs that could have just as easily been done digitally.

Being able to discern the difference is of paramount importance to any supervisor overseeing employee print orders. The average office worker prints about 10,000 pages of paper per year, costing employers an average of $725 per employee per year.

10,000 pages of paper is roughly equivalent to a single, healthy adult tree.

Importantly, in most business environments, this average is skewed towards a small group of high-volume printing employees. By leveraging accountability for print costs towards the individuals who print the most, print savings can be easily implemented in a wide variety of environments.

What Papercut Offers to Employers

The first and most obvious benefit Papercut offers is the reduction of wasteful printing. As full-service print management software, Papercut makes it easier for your staff to print documents according to their needs and to identify the times when printing would be a waste of company resources and employee time.

There are various ways that the software makes this possible:

  • Print Tracking: Papercut tracks the printer and multi-function device used by employee. This gives supervisors clear and concise data about their department’s printer use. It keeps detailed print logs that are easily manageable through the software’s database architecture – you can even export the data in HTML or CSV format to draw important money-saving conclusions about your company’s print usage.
  • Print Policy Management: Less than 10% of American businesses have a formal print policy in place. Of those that do, even fewer have their policy embedded into their printing software. Papercut achieves this by creating a series of automatic pop-up alerts for individual users and devices. This ensures that your employees adhere to your company’s print policy.
  • Find-Me Printing: For employees on the move, retrieving prints made on separate levels of a multi-level building can be a significant waste of time and productivity. Papercut’s Find-Me Printing functionality lets employees print at the device nearest to their current workstation. This location-aware feature is a signature offering by Papercut.
  • Reports: Papercut gives supervisors access to a comprehensive set of reports. These include real-time one-click reports, ad-hoc reports that use custom filtering and sorting algorithms, and scheduled email reports.
  • User Tools: With Papercut, you can display individual users’ print credits in real-time. This technology is also part of the client-side tracker that lets supervisors take control of high-volume user print accounts. Papercut uses credits to show employees exactly how many pages they can print per day or per project, and it is through this software that you can create and modify these values.
  • Mobile and BYOD Printing: Papercut lets employees print on any platform, on any device, and in any file format. That means that using this technology, you can have a remote employee print a page in your office from anywhere in the world – putting the world of print in pace with email and instant messaging.

How Papercut Features Save Money

Print-related costs go beyond the price of printer cartridges. 90% of businesses do not know how much they spend per month on printing. While managed print services offer a fixed price per page, only Papercut breaks down usage into a report-ready format that you can use to draw deeper conclusions.

In the case of Find-Me Printing, for instance, you may discover that high-level employees are losing dozens of minutes on the hour simply retrieving printed pages from their offices. Having them print at the device nearest to them at all times can produce immeasurable improvements to your overall workplace productivity.

When it comes to high-volume print employees, having the worst offenders actually pay to print beyond their allotted limit is a powerful disincentive for abusing company print policy. Papercut makes that possible, essentially forcing employees to find more efficient ways to work with their data, bringing your entire office infrastructure into the 21st century.